AI Automation Prototype
Turn one specific manual workflow into a working automation — before committing to a full platform rollout.
The problem we see
You know automation is possible, but full implementation projects often run over budget and under-deliver. You want to see whether a specific workflow can actually be automated in your environment, with your existing systems, before you make a larger commitment.
Who this is for
- ✓Teams that have identified a specific process they want to automate but want to validate it first
- ✓Operations or IT leads who need something tangible to present to leadership before approving a full rollout
- ✓Businesses that ran an AI workflow audit and have a priority list ready
- ✓Companies that tried automation tools before but struggled with implementation
What you get
How it works
Scope definition
We define the exact workflow to automate, the systems involved, and what success looks like for your team.
Technical review
We assess the technical feasibility and identify integration points with your existing systems.
Build
We build the prototype in an isolated environment first, then configure it against your actual systems.
Test with your team
Your team tests the prototype with real scenarios. We iterate based on feedback before handover.
Handover and documentation
Full handover with documentation, training for the relevant team members, and a 60-day support window.
Common prototype use cases
Automated approval routing
A purchase or leave request that currently travels through WhatsApp gets routed automatically with status tracking.
Weekly report generation
A report that currently takes 3–4 hours to assemble is generated automatically from connected data sources.
Customer inquiry triage
Incoming messages or form submissions are categorized and routed to the right team member without manual reading.
Invoice processing automation
Invoice data extraction and entry into your accounting or ERP system without manual key-in.
Notification and reminder systems
Automated reminders for renewals, follow-ups, or overdue tasks sent to the right person at the right time.
Starting point
Scoped per workflow
Prototype projects are scoped and priced based on the specific workflow, the systems involved, and the integration complexity. We agree on scope and timeline before any work begins.
Frequently asked questions
What counts as 'one workflow' in the prototype scope?
A single workflow means one end-to-end process — for example, 'an invoice request submitted via form arrives in Odoo, gets routed for approval, and sends a notification to the requester.' If a workflow branches significantly, we scope it carefully in the definition phase.
What systems can you integrate with?
We work with Odoo, Google Workspace, WhatsApp Business API, email providers, and most tools that have APIs or webhooks. We confirm compatibility during the technical review.
How long does a prototype take to build?
Most prototypes take 2–4 weeks from scope agreement to handover, depending on integration complexity.
Can the prototype scale into a full rollout?
Yes. The prototype is built with that possibility in mind. After seeing it work, many clients choose to expand it into a full automation suite.
Want to see one workflow automated before committing further?
Tell us which process you want to start with. We'll assess it and give you a straight answer on what's buildable.